What Is the Best Photocopier for Business Use?

This article ranks the greatest photocopiers money can buy, so if you were looking for a digital copier in 2021, you've come to the right spot.

There is a wide variety of uses for a digital copier, so investing in the best one you can afford makes sense. A quick and reliable photocopier will be used in today's workplaces. In addition, the cost of manufacturing printed materials utilising inkjet and laser technology can be reduced significantly. Below, we will list the best independent digital copiers and inexpensive and convenient inkjet printers (MFPs).

MFPS used to have a poor reputation as a "jack of all trades," but they've stepped it up in recent years with fantastic advancements in quality, pricing, and onboard conveniences.

There is now a plethora of alternatives on the market, from those designed to track usage for increased security to those designed for occasional printouts and mailings to digital agencies, all of which use touchscreen displays and mobile, wireless printing.

Multifunction copiers (MFCs) have been indispensable to organisations of all sizes for decades, facilitating their ability to send, receive, print, and duplicate documents. However, given the valuable real estate, these devices occupy in your workplace, you should carefully consider factors beyond their bulk and weight. How fast it prints, how clear the copies come out, and how simple it is to use are all aspects of a copier's performance. We looked at devices from 10 of the most well-known MFC manufacturers in the world and compared their features, costs, and usability to come up with our top choices.

What to Consider When Buying a Photocopier:

Five things to remember as you make your list are provided below.

First, the photocopier your company is considering buying may not be able to handle the volume.

Multifunction printers that can also function as photocopiers are available in various forms. Many are designed for sale within the country. Examine the stated capacity in detail and compare it to the demands of your company.

How Crucial Are Printing and Scanning Quality?

More and more modern photocopiers are equipped with high-end printing technology that was previously only available in expensive machines. Before making a final decision, it is recommended that you view print & scanned output samples. These days, it's common for retailers to let you request a sample by mail.

Is fax capability needed?

Many major corporations still rely on faxes. Therefore the technology is far from obsolete. For example, look at the multifunction printer's fax capabilities; in the modern era, these features will likely involve cloud storage and a direct dial to some other fax machine.

Will your organisation handle sensitive data?

Photocopiers should have passwords or PINs set up to restrict who can use their functions. Ensure the multifunction printer is set to produce only the necessary copies, too. As an additional precaution, consider turning off the USB port.

Has your company considered remote printing?

Printing via mobile devices is convenient and quick due to the proliferation of BYOD policies. However, please pay special attention to the photocopier's connecting apps to be sure they are secure. A multifunction printer (MFP) can be a valuable investment for a company to centre its operations.

Now that digital copiers are available in a wide range of configurations, choosing which one is best for your company is important.

Other Factors to Think About

As with any item, taking the time to learn as much as possible about it and understanding what to look for will help you save money and ensure that you're receiving something that meets your needs exactly as intended. It's no different when it comes to selecting photocopiers; the only exception is that you'll be making decisions based on what's ideal for your workplace.

There are many things to keep an eye out for; some are more crucial than others. Here, we'll highlight the top five. First, because other people will be using the photocopier, you should ensure that it has simple, intuitive controls that everyone can understand.

The photocopier may be too huge for your office, so measure it first. Nonetheless, here are some things to keep an eye out for.

Speed

One of the most crucial factors when using a photocopier is the copy speed, which establishes how quickly a page may be copied. To put it another way, the copy speed is "measured" in pages per minute, with most mid-range photocopiers in small enterprises capable of producing copies at a rate of 30 pages per minute.

The higher, the better, though if you don't expect a lot of use out of your copier, a slower model may be more cost-effective.

Volume

As the number of copies or prints you need will determine how much room you need and how many people you need to staff it, this is an important consideration. Because of this, photocopiers are typically built with a maximum monthly page count before requiring maintenance.

Because of this, it is crucial to know the extent to which that gadget will receive every month and to choose a device that also can process that amount of data.

Abilities of a scanner

Verifying the scanner's capabilities is important because scanner characteristics vary across machines. For instance, if the copier is networked, you can send scans immediately to your computer. In addition, many different scanner functions are available, so it's important to research which ones are important to you and your business.

Possibilities and capabilities

These days, photocopiers offer more than just the ability to make copies. They increase efficiency in the workplace because they print, scan, image, and may even be networked.

Although these qualities are more fundamental, they are nevertheless important to verify that your photocopier has.

Price

Price may be the most important factor for a small business when shopping for a photocopier. Even yet, there are cheap, but good photocopiers available; which one you choose will depend on your business's requirements and, ultimately, your budget.

How Much Does a Digital Copier Cost?

Consumables, such as toner or ink, paper, the drum, the transfer/fuser kit, and the value of warranty plans or even after services, can make the initial purchase price of a printer seem relatively small in comparison. A copier's downtime can be quite expensive and inconvenient for a business or office because there is typically just one copier for a large group.

Particularly for larger organisations, having a managed print phone company handle the entire printer lifespan, from procurement to recycling, can greatly reduce the number of moving parts involved in running a copy machine. In most cases, you can pay a fixed charge for the printer along with an agreed-upon cost per page, much like a car lease, but you won't own the printer after the lease (which can last up to five years).

Best Business Photocopiers

P2502W Pantum

If cost is your primary consideration, the Pantum P2502W, a low-cost printer that doesn't skimp on quality, could be a good option. This printer can be had for less than one hundred dollars, and its small footprint and low profile make it ideal for placement virtually anywhere in the workplace.

With a maximum monthly page yield of 700, it can print at a speed of 22 ppm. A maximum of 150 sheets of paper can be loaded.

You may connect through USB 2.0 or Wi-Fi; setting up wireless printing is simple, and the printer is compatible with Google Cloud Print and mobile printing. The printer quality is excellent, but neither duplexing nor colouring is available.

That's to be expected, given the cost, but if you and your startup need them, we have other options.

HLL2390DW Monochrome Laser Printer from Brother

The Brother HLL2390DW is a top seller on Amazon and a great option for new enterprises with limited funds. In addition to being cheap, it can also scan and make copies.

The lack of colour printing is a drawback, so if that's a must-have for you, consider one of the other printers we reviewed instead. However, it has great capabilities, such as wireless printing and scanning from mobile devices.

Thirty-two pages per minute (ppm) with a maximum monthly volume of 1200 (with a standard yield cartridge) and 3000 (with an increased monthly capacity cartridge) (high yield cartridge). It can hold up to 250 sheets of paper.

It has a "Toner Saving Mode" that can save your toner costs and the ability to print on both sides of a page. Overall, a decent machine that may meet the needs of such a wide variety of small enterprises for its price.

Color Laser Printer, Canon LBP622Cdw

Affordably priced and functionally enough, the Canon LBP622Cdw will get the job done in most situations. It can print as fast as 22 pages per minute and as many as 2500 pages each month. Furthermore, in connecting mobile devices to the printer wirelessly, you can turn the printer into a Wi-Fi hotspot.

Because of this, you won't need to purchase a separate router, which is a huge time saver. In addition, several security measures include reducing the likelihood of losing sensitive data by keeping files in temporary storage rather than permanent memory.

The paper capacity for this printer is 250 pages in the normal paper tray, designed to serve a small office or workgroup of no more than five employees. In addition, the device is incredibly portable, making it a great fit for cramped work areas.

The Lexmark B3340dw

The Lexmark B3340dw is a fast monochrome laser printer that won't break the bank and can fit virtually anywhere, thanks to its small footprint. There are a maximum of 3,000 pages that can be printed each month at its maximum speed of 40 pages per second. In addition, the printer can connect to a network, making wireless printing from mobile devices a breeze.

Connectivity options include USB and Ethernet. The device is portable and built to the last with its high-quality, long-lasting imaging components.

The printer produces high-quality output, can print on both sides of a sheet of paper, and even offers a 550-page paper tray as an extra. Regarding security, you can rest assured knowing that Lexmarx's comprehensive shield shields your network and sensitive data.

This printer is great for small enterprises that don't require colour printing and come with some nice printing features for the price.

Printer, Color, Xerox, Phaser 6510/DN Series

The Xerox Phaser 6510 offers great value for the money and is a great option for most small enterprises. Print speeds can reach 30 pages per minute, and users are advised to print no more than 3,000 pages each month.

The machine is compatible with Apple Google cloud print, Google Print, the Xerox Printing Plug-in, and Mopria, allowing users to print from their smartphones and tablets.

You may feel confident that your confidential documents are protected when using this copier because it has advanced security options like IPsec, SNMPv3, IP Blocking, or Secure Print.

The printer can produce high-quality output at up to 1,200 x 2,400 dpi on its maximum paper tray capacity of 850 sheets. An additional 550 sheets can be loaded into the optional secondary paper tray simultaneously, allowing continuous printing without interruptions.

The Brother HL-L3290CDW

The Brother MFC8510DN Monochrome Printer's adaptable connection options are particularly notable. It performs thanks to its high print resolution (1200 x 1200 DPI), high scan resolution (1200 x 1200 DPI), and high copy resolution (1200 x 600 DPI) admirably. It can print at 38 pages per minute and copy at the same rate.

The price per printed page can be cut in half with the high return toner cartridge. It's also simple to use for sending and receiving faxes. This Brother printer can hold up to 300 sheets of paper and 35 sheets in the ADF.

Colour imageCLASS MF644Cdw from Canon.

The Canon MF644Cdw is a versatile machine that can do it all. The ability to print, photocopy, scan, or fax is a huge time saver.

Additionally, the printer can act as a Direct Wi-Fi hotspot, allowing mobile devices to connect without needing a router. It also features a 6.6-inch colour tablet offering phone usage.

With a maximum monthly volume of 2500 pages and a speed of 22 pages per minute, this printer is ideal for busy offices. This printer can fit multiple pages onto a single sheet of paper, has a duplexing function, and has a 250-sheet paper capacity. It is a conventional size and should fit in most offices; nevertheless, precise measurements are necessary to ensure a proper fit.

The Brother HL-L8360CDW

With a maximum resolution of 2400 by 600 dpi, the Brother HLL8360CDW can produce high-quality colour prints. It can print 33 pages at a time and can handle up to 4000 sheets a month in print volume.

The 2.7-inch colour touchscreen and wired/wireless network connectivity/printing options improve usability. In terms of connectivity, this device supports cloud printing, which allows documents to be printed remotely from cloud storage services like Dropbox, Google Drive, Microsoft OneDrive, and others.

Moreover, the printer includes useful safety functions. In-built NFC sim card for simple badge authentication; Device Management support for secure network access; etc. This helps prevent unwanted access to devices and can limit printing access for individual users or entire groups. There is also an instant duplex printing function.

LaserJet Pro MFP HP M428fdn

The HP M428fdw is a fantastic choice for more particular small businesses due to its high-grade laser printer. Although it lacks colour printing capabilities, this device excels in its ability to copy, scan, and fax.

The maximum page output per minute is 40, with a monthly page maximum of 4000. The printer can hold 250 sheets of paper, prints on both sides of the page automatically, and features an automatic document feeder that can hold 50 sheets.

This printer's safety features are among its best features. There are a lot of safety measures, such as alerts when there is an immediate threat and the ability to print a PIN or pull code if desired.

These will prevent hackers from using your laser printer as a doorway into your network and guarantee the safety of your most private documents. However, the fact that this printer can only be connected by wired ethernet may be an issue for some users.

The HP Color LaserJet Pro MFP M479fdw

The HP M479fdw is a multifunctional printer, scanner, copier, and fax machine. You can count on a consistent 28 pages per minute from it, and it can handle up to 4000 pages monthly. In addition, there includes a 50-sheet automatic document feeder with the option to print on both sides of a sheet of paper.

There's room for 250 sheets in the printer. In addition, built-in Wi-Fi Direct allows mobile devices to connect directly to the printer for hassle-free mobile printing even when there is no network connection nearby.

Excitingly, the touchscreen control panel can be personalised to your needs, allowing you to automate every stage of a complex procedure with a single tap.

Conclusion

This article ranks the greatest photocopiers money can buy in 2021, including independent digital copiers and inexpensive and convenient inkjet printers. Multifunction copiers (MFCs) have been indispensable to organisations of all sizes for decades, but when buying a digital copier, it is important to consider factors beyond their bulk and weight. Five things to consider when buying a photocopier include printing and scanning quality, cost, features, costs, and usability. Additionally, it is recommended to view print & scanned output samples before making a final decision.

Many major corporations still rely on faxes, and a multifunction printer (MFP) can be a valuable investment for a company to centre its operations. When selecting photocopiers, it is important to consider the multifunction printer's fax capabilities, security, passwords, passwords, PINs, remote printing, copy speed, volume, and other factors to consider when selecting a photocopier. Speed is the most important factor to consider, as it establishes how quickly a page may be copied and is measured in pages per minute, with most mid-range photocopiers in small enterprises capable of producing copies at a rate of 30 pages per minute. It is important to learn as much as possible about the product and understand what to look for to save money and ensure that you're receiving something that meets your needs.

When shopping for a photocopier, it is important to consider the number of copies or prints needed, the maximum monthly page count, the capabilities of the scanner, and the cost of the printer. Price is the most important factor for small businesses, but there are cheap, but good photocopiers available. Scanner capabilities vary across machines, so research which ones are important to you and your business. Additionally, having a managed print phone company handle the entire printer lifespan can reduce the number of moving parts involved in running a copy machine. Best business photocopiers include the Pantum P2502W, a low-cost printer that doesn't skimp on quality.

The Brother HLL2390DW is a top seller on Amazon and a great option for new enterprises with limited funds. It has a maximum monthly page yield of 700, a maximum of 150 sheets of paper, and is compatible with Google Cloud Print and mobile printing. It also has a "Toner Saving Mode" that can save toner costs and the ability to print on both sides of a page. The Canon LBP622Cdw is a decent machine that may meet the needs of small enterprises for its price. The Lexmark B3340dw is a fast monochrome laser printer that won't break the bank and can fit virtually anywhere.

It produces high-quality output, can print on both sides of a sheet of paper, and even offers a 550-page paper tray as an extra. It is compatible with Apple Google cloud print, Google Print, the Xerox Printing Plug-in, and Mopria, allowing users to print from their smartphones and tablets. It has advanced security options like IPsec, SNMPv3, IP Blocking, or Secure Print. The Canon MF644Cdw is a versatile machine that can do it all, such as print, photocopy, scan, or fax, act as a Direct Wi-Fi hotspot, and offer a 6.6-inch colour tablet. It has a maximum monthly volume of 2500 pages and a speed of 22 pages per minute, and can fit multiple pages onto a single sheet of paper, has a duplexing function, and has a 250-sheet paper capacity.

It is a conventional size and should fit in most offices. The HP Color LaserJet Pro MFP M479fdw is a multifunctional printer, scanner, copier, and fax machine with a maximum page output of 40 and a monthly page maximum of 4000. It can hold 250 sheets of paper, prints on both sides of the page automatically, and features an automatic document feeder that can hold 50 sheets. Its safety features include alerts when there is an immediate threat and the ability to print a PIN or pull code if desired. However, the fact that it can only be connected by wired ethernet may be an issue for some users.

Content Summary

• This article ranks the greatest photocopiers money can buy, so if you were looking for a digital copier in 2021, you've come to the right spot.
• There is a wide variety of uses for a digital copier, so investing in the best one you can afford makes sense.
• Below, we will list the best independent digital copiers and inexpensive and convenient inkjet printers (MFPs).MFPS used to have a poor reputation as a "jack of all trades," but they've stepped it up in recent years with fantastic advancements in quality, pricing, and onboard conveniences.
• We looked at devices from 10 of the most well-known MFC manufacturers in the world and compared their features, costs, and usability to come up with our top choices.
• Ensure the multifunction printer is set to produce only the necessary copies, too.
• Now that digital copiers are available in a wide range of configurations, choosing which one is best for your company is important.
• There are many things to keep an eye out for; some are more crucial than others.
• One of the most crucial factors when using a photocopier is the copy speed, which establishes how quickly a page may be copied.
• As the number of copies or prints you need will determine how much room you need and how many people you need to staff it, this is an important consideration.
• Verifying the scanner's capabilities is important because scanner characteristics vary across machines.
• Price may be the most important factor for a small business when shopping for a photocopier.
• You may connect through USB 2.0 or Wi-Fi; setting up wireless printing is simple, and the printer is compatible with Google Cloud Print and mobile printing.
• The Brother HLL2390DW is a top seller on Amazon and a great option for new enterprises with limited funds.
• Affordably priced and functionally enough, the Canon LBP622Cdw will get the job done in most situations.
• It can print as fast as 22 pages per minute and as many as 2500 pages each month.
• Furthermore, in connecting mobile devices to the printer wirelessly, you can turn the printer into a Wi-Fi hotspot.
• The Lexmark B3340dw is a fast monochrome laser printer that won't break the bank and can fit virtually anywhere, thanks to its small footprint.
• In addition, the printer can connect to a network, making wireless printing from mobile devices a breeze.
• The printer produces high-quality output, can print on both sides of a sheet of paper, and even offers a 550-page paper tray as an extra.
• The Xerox Phaser 6510 offers great value for the money and is a great option for most small enterprises.
• The Canon MF644Cdw is a versatile machine that can do it all.
• The ability to print, photocopy, scan, or fax is a huge time saver.
• With a maximum resolution of 2400 by 600 dpi, the Brother HLL8360CDW can produce high-quality colour prints.
• It can print 33 pages at a time and can handle up to 4000 sheets a month in print volume.
• The printer can hold 250 sheets of paper, prints on both sides of the page automatically, and features an automatic document feeder that can hold 50 sheets.
• This printer's safety features are among its best features.
• The HP M479fdw is a multifunctional printer, scanner, copier, and fax machine.
• There's room for 250 sheets in the printer.
• In addition, built-in Wi-Fi Direct allows mobile devices to connect directly to the printer for hassle-free mobile printing even when there is no network connection nearby.
• Excitingly, the touchscreen control panel can be personalised to your needs, allowing you to automate every stage of a complex procedure with a single tap.